IRAIYARASU

Document & Media

FREQUENTLY ASKED QUESTION

This module is a centralized digital library that allows the parish to store, organize, and share all important documents, circulars, forms, certificates, photos, and videos. It ensures secure access to files for both parish administration and parishioners.

The module supports storing:

❤ Circulars and notices
❤ Policy documents and guidelines
❤ Parish council meeting minutes
❤ Sacrament certificate templates
❤ Catechism materials and class notes
❤ Photos and videos of parish events
❤ Flyers, posters, and liturgical aids

Only authorized users such as:

♦ Parish Priest
♦ Parish Secretary or Office Staff
♦ Catechism or Event Coordinators
can upload and organize content. Access levels can be assigned by role.

Yes, if permissions are granted. Parishioners can:

« Access public documents (e.g., event flyers, timetables, forms) via the Iraiyarasu app or website
« View or download PDFs and media content
« Submit requests for certificates or forms via integrated features

Yes. Documents and media can be categorized by:

• Type (e.g., policy, event, sacrament, council)
• Module (linked to Catechism, Sacraments, Communication, etc.)
• Date, tags, or keywords
This enables quick filtering and searchability.

There may be storage limits based on your subscription tier. Supported file formats include:

♣ Documents: PDF, DOC, XLS
♣ Media: JPEG, PNG, MP4
♣ Audio: MP3
Large files can be optimized or linked from cloud storage (e.g., Google Drive).

Yes. Documents can be:

⁂ Attached to events, catechism lessons, Mass schedules, or sacrament entries
⁂ Linked directly in Communication Center messages
⁂ Used in report generation or parish audits

❁ Documents are stored in secure cloud storage with backup
❁ Role-based access prevents unauthorized viewing or editing
❁ All uploads are logged with user ID and timestamp

Yes. Authorized users can:

🔅 Edit metadata (title, tags, description)
🔅 Replace outdated versions while retaining version history
🔅 Archive old files instead of deleting them permanently

The repository:

✔ Eliminates the need for physical files and binders
✔ Makes important documents accessible 24/7
✔ Reduces redundancy by centralizing all parish files
✔ Ensures transparency, efficiency, and continuity

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Document & Media

FREQUENTLY ASKED QUESTION

1. What is the Document & Media Repository module used for?

2. What types of files can be stored in this module?

3. Who can upload or manage documents?

4. Can parishioners access these documents?

5. Can files be categorized for easy access?

6. Is there a file size limit or format restriction?

7. Can documents be linked to other modules?

8. How is the data stored securely?

9. Can files be edited or updated after uploading?

10. How does this help in parish administration?

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